ClarkPayables
Clark takes a vendor invoice in whatever shape it arrived and turns it into a posted, matched, correctly coded payable, or an exception with a reason attached. Matched against the agreement, not only against the purchase order, because an invoice can pass a three-way match and still be a charge you never agreed to pay.
How Clark does the work.
Extracts vendor invoices from any format and posts the payable straight into SAP or NetSuite, with duplicate detection before anything is released.
- 01
Takes the invoice however it comes
A PDF attachment, a scan of a scan, a line item buried in an email body, a supplier portal that only renders in a browser. Clark reads all of them and normalizes to the same internal record.
- 02
Checks it isn't already in the system
Exact duplicates are trivial. The real exposure is near-duplicates: the same invoice re-sent with a new number, a credit note reissued as an invoice, the same work billed by two entities of one supplier group. Clark checks amount, date proximity, line structure and vendor group before anything posts.
- 03
Runs the three-way match
Invoice against purchase order against goods receipt, with your tolerance rules, not generic ones. Quantity and price variances inside tolerance pass; outside tolerance they become a specific exception naming the line and the delta.
- 04
Checks it against what you actually agreed
A three-way match proves the invoice agrees with the purchase order and the receipt. It does not prove the purchase order was right. Clark reads the terms you hold for that vendor, the rate card, the agreed discounts, the surcharge and accessorial schedules, the minimum volumes, the notice period a price rise requires, and checks the invoice against them. A fuel surcharge that is not in the agreement, a rate that moved without the notice the contract calls for, a tier discount that was earned and never applied: each one is raised as a specific exception naming the clause it fails and the amount at stake, which is what a dispute needs to be worth filing.
- 05
Proposes the coding
GL account, cost center and tax treatment proposed from how this vendor's invoices have been coded historically, with the confidence stated. Where history is thin or conflicting, Clark says so rather than picking.
- 06
Posts, or explains
Clean invoices post into SAP or NetSuite as payables ready for the payment run. Everything else lands on a person's desk already diagnosed: which check failed, on which line, by how much.
Where Clark stops. Clark posts payables. It never releases payment. The payment run stays with a person, always.
Your agents are built around your organization.
The way you price, route, approve and escalate is years of accumulated judgment, and it's a real advantage. It belongs to you and it stays with you, we're not asking you to hand over your playbook or fit yourself into someone else's template. We start from how your business already works, encode that logic into agents built for your environment, and leave you with an operation that runs faster with exactly the things that make you good at it still intact.
Bring us one workflow.
Thirty minutes, no deck. Pick the process that costs you most in people, errors or delay, and we'll pressure-test whether an agent is genuinely the right answer for it.
- An honest read on whether that workflow is a good agent candidate
- What the first deployment would involve, and roughly what it costs
- An honest answer if the sequencing is wrong and you should fix something else first